FHTglobal specializes in working with associations, either directly or in partnership with their preferred housing company, to increase the capture of international guests within the annual events’ official housing blocks. Housing services is a very important revenue stream for many associations and losing participants around the block can make a very big impact on the bottom line. Our services are there to provide international travelers with a very hands-on service that will drive them to stay within the official housing block.
As part of our services, participants will have the opportunity to book their rooms through our “a la carte” packages – meaning they get to design their own travel experience when coming to your event. It starts with a base of the hotel room with breakfast and all taxes, fees and any surcharges included so they get one lump sum price for their stay. On top of that we provide many options depending on the event and location which may include airport transfers, porterage, meal vouchers at the show, tours, experiences, and much more. For groups we also offer an array of services including group dining, excursions, private transport, meetings and events support and more.
All group travel services include:
- Dedicated service professionals to support your group from start to finish from our team members around the globe
- Registration support to help you or your participants register for the conference
- Onsite teams at your event hotels to make sure your guests stay is the last thing they need to worry about
- Visa and travel support (as required) to help make the travel to the US as easy as possible
- Meeting space approval for your ancillary events outside of the main program
- Much more!
For our association partners, we are dedicated to providing in-depth support, including but not limited to the following:
- Development of “a la carte” travel packages for groups and individuals attending your annual meeting
- Room block management of allotted hotels in which FHT is provided sub-blocks for international groups
- Constant communication with dedicated team members to manage room requests
- Marketing to all potential participants and groups to provide dedicated services to the Annual Meeting
- Team members present at all meetings on request, along with constant reporting on room sales and room block management
- For medical associations – AIFA (Italy) and Ethical MedTech application support
- Registration support for all groups who book rooms through the international travel services
- Staff onsite at events to manage all international group services and ensure smooth operation
- Direct delivery of all international group badges to groups’ hotels at no additional cost
- Commitment to Transparency providing accuracy of all transactions with clients upon request